These are simple questions we often ask construction firms when reviewing their IT setup. They tend to uncover common issues around files, connectivity, security, and site communication.
1️⃣ How are project drawings shared between the office and the site?
Many companies still send drawings by email or print them for site teams.
The problem is that drawings change regularly. When updates are sent around by email, it’s easy for someone on site to end up working from the wrong version.
How Inventas helps:
We typically set up structured document management using Microsoft SharePoint and Teams, so drawings are stored in one place with version control. Site staff can access the latest version from phones, tablets, or laptops.
2️⃣ How are critical project files and accounting data backed up?
A surprising number of construction businesses still rely on files stored on a single PC, server, or external drive.
If that device fails, gets stolen, or is hit by ransomware, important project data can disappear overnight.
How Inventas helps:
We put proper cloud backups and disaster recovery in place using tools such as Veeam and Microsoft 365 backup, ensuring files can be restored quickly if something goes wrong.
3️⃣ Do site teams have reliable internet and Wi-Fi?
Temporary offices and building sites often have patchy connectivity. That makes it difficult to access drawings, upload photos, or work with cloud systems.
This can slow projects down more than people realise.
How Inventas helps:
We often deploy a connected site setup with business-grade 4G/5G routers, secure Wi-Fi, and VPN access so teams can work reliably wherever the site is located.
4️⃣ Do multiple people share the same computer login or app account?
On construction sites it’s quite common for several people to use the same login because it’s quicker and easier.
The downside is that it creates serious security risks and makes it impossible to track who accessed or changed something.
How Inventas helps:
We introduce individual user accounts, device management, and Microsoft Intune policies so every device and user is properly secured without making access complicated for site staff.
5️⃣ How are project costs and timesheets tracked?
Many construction businesses still rely heavily on spreadsheets for this.
Spreadsheets work at first, but they often lead to duplicated data, manual errors, and difficulty seeing the real profitability of a project.
How Inventas helps:
We help firms move toward job costing and project management platforms that integrate with finance systems like Sage or Xero, giving clearer visibility of project performance.
6️⃣ How is site progress documented?
Progress updates are frequently shared through WhatsApp messages, emails, or scattered photos on different phones.
When disputes arise later, it can be difficult to track what actually happened and when.
How Inventas helps:
We help companies adopt site reporting tools that capture photos, notes, and progress updates in a structured way, keeping everything linked to the project.
7️⃣ What protection is in place for devices and user accounts?
Construction firms are increasingly targeted by phishing attacks and ransomware, particularly because they often handle large project payments.
Lost laptops or phones can also expose sensitive project data.
How Inventas helps:
We deploy endpoint security, Microsoft Defender for Business, device encryption, and remote wipe capability so data stays protected even if a device goes missing.
