#1 Everyone Shares the Same Login
This happens all the time on building sites.
Typical situation:
- Site office laptop
- Username: Site
- Password: site123
Everyone logs in with the same account.
Problems:
❌ No accountability
❌ Security risk
❌ Data protection issues
❌ Anyone can access company data
Solution:
- Individual accounts
- Secure login policies
- Device management with Microsoft Intune
#2 Critical Files Stored on One Computer
Very common scenario:
The estimator or office manager keeps everything on one PC:
- job costing spreadsheet
- subcontractor contacts
- project documents
If that computer dies:
🚨 The whole business stops.
Solution:
Move everything to cloud storage like:
- Microsoft OneDrive
- Microsoft SharePoint
Benefits:
✔ automatic backup
✔ remote access
✔ version control
#3 No Backup Strategy
Many contractors believe this is their backup strategy: “Dave copies the files to a USB stick sometimes.”
Problems:
- ransomware risk
- accidental deletion
- hardware failure
Solution:
Implement proper backup systems such as:
- Veeam Backup & Replication
Now:
✔ daily backups
✔ disaster recovery
✔ ransomware protection
