Document Management

Reduce

Storage Space

Document Deteriation

Retrieval Time

Controlling the spread of paper within an office can be a thankless task. With the ever increasing need to store paper work for legal reasons for 10 years or more, there are three major problems that regularly need to be addressed:

Storage space
With ever increasing costs for office space, the actual cost for keeping paper in filing cabinets year on year can be enormous, especially if you think that the space could be taken up by a revenue generating member of staff.

Document deterioration
Paper based documents, especially heat-treated paper is prone to considerable deterioration during its lifetime, this could have great implications when the document needs retrieving.

Retrieval Speed
How long does it take to find a single document amongst banks of filing cabinets? How much time are you away from your desk?

With an on-line digital computer storage system, many companies have realised the advantages that document imaging, and management bring to the workplace. Correspondence, contracts and similar files can now be stored and indexed with ease on the PC, turning static, inefficient documents stored in filing cabinets into live and fully accessible data available on-line. This will mean that it would be possible for any authorized user to bring up all the processed and signed paperwork onto there screen instantaneously. Documents can be either sent or retrieved to remote users so that paperwork can always be at hand.

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