Hosted Email Archiving

Hosted Email Archiving is a messaging archive service that leverages thepower of cloud infrastructure to provide unmatched user functionality. Search requests that could take months can be performed quickly and accurately within minutes. Organisations can benefit from improved storage management, accelerated e-discovery initiatives and meet compliance measures.

Email volume has grown by a staggering 500% over the last decade which poses both storage and operational challenges. Hosted Email Archiving delivers the industry's most scalable, reliable, secure and affordable email archiving service to organisations of all sizes, using the power of the cloud.

 

How It Works

 

Why Hosted Email Archiving?

Regulatory Compliance

The largest driver for email archiving is regulatory compliance which has increased pressure on organisations to effectively manage valuable corporate data. Today, it is not just the financial service industry that must comply but a requirement of businesses of all sizes. The Freedom of Information Act gives the public right of access to recorded information held by public authorities. It is a criminal offense to erase, alter, deface, destroy or conceal any record, including email, with the intention of preventing disclosure.

The Data Protection Act applies to both the public and private sectors. Without the ability to retrieve an accurate audit trail of email an organisation will be exposing itself to enormous risks. Hosted Email Archiving is essential for organisations that need to comply with regulatory requirements without the associated financial costs or drain on internal IT resource.

Discovery & Litigation Support

During legal proceedings, organisational email is frequently subject to discovery orders. Today, 75% of all discovery orders specify email records as part of the discoverable content. A related scenario is litigation support which follows the same principle.

Hosted Email Archiving provides immediate access to search and retrieve messages which supports the increasing demand of electronic discovery and litigation support.

Storage Management

As the size of conventional email archives grow, new focus is being placed on scalability and the cost of storage devices. Even for the most well equipped IT departments, managing and upgrading an entire on-premise email infrastructure is becoming too costly.

Hosted Email Archiving provides organisations with faster delivery times, quicker recovery and a significant reduction in the amount of time a user needs to spend managing their mailbox. Users no longer need to ask the IT helpdesk to recover deleted messages. Improved storage management could save an organisation 60% of the cost of traditional multiple point solutions.

Preserve Corporate Knowledge

Email is the primary communication tool for organisations and it retains an enormous amount of valuable corporate knowledge. Organisations that fail to adequately preserve this data face the risk of not only losing this priceless information but also employee resource spent generating it.

Hosted Email Archiving cost-effectively protects and secures your organisation from this imminent threat.

• Outlook Integration
• Archive external email
• Archive internal email
• Speed and scalability
• End-user archive access
• Rapid deployment
• E-discovery
• "Drillable" search requests
• Works with 3rd party filtering
• Full text indexing
• UNLIMITED email storage